- It is important that all members of the office community participate. Ask them to gather around and spread out as many Magnum cards on the floor as possible. You will need 3-4 times as many as there are participants – the more cards, the better.
- Ask everyone to pick a card that illustrates how it currently is to be an employee at the workplace. Ask them to place the cards as a sort of mosaic on the floor in one corner of the room.
- Ask the participants to take turns presenting their card. You ask elaborating questions to make their presentations clearer. Everyone does not need to present. When you feel that you have a good idea of the current state of the workplace, you ask if anyone has anything to add before you move on.
- Now you ask the participants how they think the workplace is experienced by its main users/clients (e.g. kindergarten kids, pupils, patients, nursing home residents, etc.). Ask the participants to choose a new card to illustrate this and add it to the mosaic.
- Let the participants take turns presenting again. If someone hasn’t contributed yet, try to get them to present.
- Invite the participants to ask questions and discuss the presentations.
- Now you all have a common starting point to figure out what the goal of the changes should be. Ask the participants to form groups of 5-7 people and come up with one sentence to describe this goal, for instance: “We want to create an institution where children, as well as adults, are smiling” or “We want the top grades in the customer and employee satisfaction surveys”.
- Write the suggestions on a blackboard, discuss and alter them in plenum until you reach a sentence that everyone can agree upon.
- This sentence will serve as the foundation for a visual innovation process in which creative ideas and dreams can be translated into concrete initiatives.
If your group is very large, it may be helpful to divide the participants into groups of 7-10 people to create separate mosaics. However, be sure to gather them for the presentations, so they can discuss in plenum.